Top Secret /SCI
Fleet Management and Coordination (80%)
• Serve as the overall coordinator and manager for 15-vehicle fleet.
• Coordinate the ordering and replacement of vehicles, as appropriate, in consultation with management.
• Develop and sustain a working relationship with Logistic Services to ensure that vehicles assigned to and operated comply will all applicable regulations and policies.
• Assure the motor vehicle operating and logistical requirements are at sufficient standards to successfully carry out all operational requirements.
• Track and maintain the vehicle database which includes entering data pertaining to vehicle maintenance and mileage. Generate monthly and yearly vehicle maintenance and mileage totals reports and other information requested.
• Ensure monthly accountability of vehicle-related expenditures to include fuel,
maintenance, and any miscellaneous expenses; ie: traffic violations/ parking tickets.
• Develop and maintain individual life-cycle management plans for each vehicle.
• Assess the condition of each vehicle and schedule maintenance as appropriate.
• Identify/assess problems and bring them to the attention of the supervisor. Prioritize those
that require immediate intervention, and provide a resolution. If necessary, and with
authorization from the supervisor, directs off-site personnel on the action to be taken.
• Establish and maintain liaison with various repair facilities, and automobile dealerships to
ensure timely and economical handling of official vehicles for emergency towing,
repairs, and periodic preventive maintenance.
• Conduct bi-weekly inspections of official vehicles to include but not limited to: checking
vehicle emergency equipment, lights, tire pressure, fluid levels, batteries, overall
appearance, and credit cards. Ensure that vehicle binders are adequately supplied with
the appropriate vehicle forms and that vehicle records are properly maintained.
• Coordinate with local municipalities for traffic and parking ticket adjudication. Draft
office memorandums in support of these efforts.
• Assist in the drop-off and pick-up of all official vehicles at various garages, dealerships,
and service facilities.
• Ensure vehicles, identified by management, are uniformly equipped with appropriate
low-profile law enforcement emergency equipment.
• Assist in the registration and transfer of license tags for all vehicles as required by
state and federal regulations.
Personnel/Logistics Management and Coordination (20%)
• Administer and maintain the equipment inventory for all accountable and non-accountable
• Manage the supply and logistics for the vehicles and protective equipment. Protective
equipment includes a variety of items such as government credit cards, protective
identification systems, surveillance equipment and electronics, medical kits, fire
extinguishers, sensitive electronic equipment, emergency lights and sirens, etc…
• Order needed items based on requirements. Identify equipment that is no longer
functional, in need of repairs, or outdated and recommend appropriate disposal and
• Serve as the E2 Solutions (E2) travel arranger for all personnel. Assist and facilitate
travel requirements including obtaining visas from Washington D.C. based foreign
embassies, passport renewals and drafting memorandums in support of official travel.
• Provide administrative support to the office as directed by management
• Create and maintain property inventories and records of equipment utilized as well
as maintaining proper receipt and distribution records documenting the issuance and
return of protective equipment utilized in the field.
• In addition to the duties listed below, the Logistics Support Specialist may also be
assigned other tasks as required.
• Undergraduate degree or 5 years related field and specialized experience with logistics and
• Prior federal, state, local government, private sector employment in the fields of
procurement, logistics, and/or motor pool support is highly desirable.
• Must be willing and able to drive law enforcement vehicles and coordinate proper vehicle
security and repairs on short notice.
• Strong writing skills in order to write or supervise DS policy, reports, memos, letters,
justifications and other documents with recommendations for management programs,
policies and activities.
• Knowledge of vehicular maintenance and upkeep procedures such as oil changes, appropriate
tire pressures, batteries, etc…
• Knowledge of government procurement, logistics procedures and practices.
• Knowledge of inventory control procedures in order to oversee and maintain stocks of
protective equipment and vehicles.
• Must be proficient with Microsoft Office, including Microsoft Word, Excel, PowerPoint,
SharePoint and database programs to support reporting, budgeting, and tracking work
• Must have excellent written and oral communications skills, and the ability to interact with
individuals at all levels.
• Must have excellent organizational skills, attention to detail, and the ability to work
independently and as a member of the team.
• Must have a valid driver’s license.
• Must be a U.S. citizen
• Ability to work in a fast-paced environment to meet deadlines and handle pressure situations is
The work environment involves moderate risks or discomforts, which require special safety
precautions. The work requires some physical exertion, such as long periods of standing or
driving, and the lifting of moderately heavy items. The work requires specific, but common,
physical characteristics and abilities such as above-average agility and dexterity.
Mandatory Requirement: Applicants selected for this position will be subject to a Government
Security Investigation and must meet eligibility for access to classified information, Top
Secret/SCI clearance level is required.